What is a CMMS?
An introduction to computerized maintenance management systems & how they can help your business run smoother.
CMMS software (Computerized Maintenance Management System) is a database application that serves to streamline and track all aspects of an organization’s maintenance operations. As operations become larger and more complex, the need for a centralized database and access to key information increases. CMMS programs assist maintenance managers and workers to perform their day-to-day jobs more effectively by providing real-time data on
Additionally, there is now a trend toward SaaS (Software as a
Discover how a solid CMMS system can benefit your organization based on industry.
Computerized Maintenance Management Programs Are Trending
CMMS is a software solution that has been around since businesses started using computers. Depending on who, or what the source is, some in the industry date the dawn of CMMS as early as the introduction of punch cards. 25 years ago, most maintenance management systems involved huge installation processes and were very costly. Installations almost always involved a lot of customization and time to deploy on internal computer systems and servers. Today, this is not the case at all. The computerized maintenance management world has been turned completely upside down with
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One integrated system, many powerful features
A powerful CMMS program consists of a variety of features. Common features include:
While some CMMS systems include higher level features:
Interactive floor plans
A solid CMMS system has many benefits
Generally, a CMMS system is understood to help facility and maintenance managers ensure that their facilities and equipment are up and running as expected. The benefits actually go beyond this. Maintenance management systems help to improve productivity. If used properly, a CMMS solution identifies bottlenecks quickly and ultimately helps to prevent problems before they happen.The following are some key benefits implementing a
Better decision making from real time access to maintenance information
A web based computerized maintenance software
Reduced downtime of equipment and extended life-cycle
Organizations make large capital investments in equipment and other assets. CMMS systems have tools to ensure preventative maintenance programs are in place and are being carried out. Preventive maintenance decreases equipment failure and in turn reduces repair costs. In addition, preventive maintenance extends the longevity of equipment. We are now starting to understand the ROI.
Reduced labor costs from increased productivity and improved scheduling
Maintenance management systems have tools that help managers track utilization rates and show variances between estimated labor time and actual. Most CMMS programs have calendar tools which allow managers to make decisions on labor resource allocation and scheduling. These tools help identify under-utilization and productivity bottlenecks.
Faster responsiveness to work orders and critical events
Web-based maintenance CMMS systems trigger real-time
Better inventory management
Having the right part replacement when needed makes all the difference when equipment goes down. The problem is, companies don't want to carry too much inventory because parts depreciate over time, and some go missing due to theft. Maintenance managers try to apply Just-in-Time principles, and CMMS software helps them achieve this. Computerized maintenance programs come with inventory management tools that track parts usage, reorder levels and can be configured so that when inventory reaches a threshold, purchasing is notified and purchase orders are sent to suppliers.
Other CMMS benefits include:
Facilitation of standard operating procedures
Better performance measurements
Improved compliance and standards tracking and staff-training
Ultimately, the end goal is improved customer satisfaction. When facilities and equipment are operating well, regardless of industry, the customer is happier.
Who Uses Maintenance Management Software?
CMMS software was initially used by manufacturers. Today, however, these solutions are being used by organizations, both private and public in a variety of industries. They are being implemented in healthcare facilities, hospitality, educational institutions, municipalities, non-profits, manufacturing, buildings and facilities, and any other organizations where facility and asset management are viewed as
We enjoy its easy access as it’s web-based and the ease of operation and responsive customer support. In addition, its simple tracking and notification system and the calendar dashboard are great tools to ensure our jobs get done".