What is Preventive Maintenance Software?

Preventive maintenance software is a core module of CMMS software that helps you develop, schedule, and track a PM program that cuts downtime and boosts asset and equipment life cycles. Preventive maintenance software streamlines every aspect of preventive maintenance programs, including development, scheduling, and tracking.


Why should you use preventive maintenance software?

Because without it, you're only ever reacting to problems, never getting out ahead of them. Without a structured PM program, you're stuck relying on run-to-failure and on-demand work orders. Scheduling resources and controlling inventory are challenging when you can never plan beyond the next surprise breakdown. As critical facility and production equipment gets overlooked, downtime and repair costs rise.

Preventive maintenance software,  a core module of EAM software, helps you develop, schedule, and track a PM program that cuts downtime and boosts asset and equipment life cycles. Data-packed preventive maintenance work orders include everything technicians needs to close out efficiently, including customizable step-by-step instructions, associated parts and materials, digital copies of O&M manuals, images, and schematics.

Just how much is on-demand, corrective maintenance hurting your business?

Preventive Maintenance Software - Unexpected Repairs graphic

Unexpected Repairs

Preventive Maintenance Software - Overtime Labor Costs Pie Chart graphic

Overtime Labor Costs

Preventive Maintenance Software - Reduced Equipment Life Expectancy graphic

Reduced Equipment
Life Expectancy

Preventive Maintenance Software - Production Errors graphic

Production Errors

Preventive Maintenance Software - Work Injuries graphic

Workplace Accidents

Preventive Maintenance Software - Equipment Downtime graphic

Equipment Downtime

preventive maintenance software is being used by maintenance manager to perform preventive maintenance tasks in a factory floor

If your organization currently deals with maintenance issues with reactive or on-demand maintenance, chances are you are at risk of high maintenance costs and increased  downtime. It’s time to switch to a more reliable maintenance strategy.

Hippo's preventive maintenance (PM) software enables organizations to generate and track work orders, set up PM schedules, and keep a track of them, making it easy to prevent equipment downtime and increase asset lifespan. 

If you’re looking to make your facilities management and maintenance operations as efficient, lean, and agile as possible, a preventive maintenance program is essential. 

"In a survey of over 500 facilities and maintenance professionals, 94% ranked preventive maintenance as most important."

User-Friendly Preventive Maintenance Software 

Preventive maintenance software is one of the most important features that any CMMS software can offer an organization. Without a scheduled preventive maintenance program, routine equipment checks go overlooked for critical facility and production equipment. This results in downtime, high repair costs, unexpected labor demands, unhappy customers, emergencies, and accidents. Can your organization afford these costs? Why put your company at risk when you don’t have to?

Hippo CMMS comes equipped with a powerful, simple preventative maintenance software solution that ensures the upkeep of company assets by establishing a routine preventive maintenance schedule. Hippo’s preventative maintenance program is flexible and easy to use. Maintenance schedules can be set based on the calendar or triggered by meter reading. Clearly defined step-by-step checklists can be customized for each task and all the necessary reference documents like manuals, images, and contracts can be made accessible from work order forms.

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Work Order Software
Equipment Maintenance
Preventive maintenance software testimonial Armtec company

Armtec - Preventive Maintenance Software

Armtec is a leading global manufacturer of infrastructure and construction materials. The company used manual methods to do the bulk of their maintenance management. They chose Hippo CMMS due to its essential features, user-friendly interface and affordable price.

Learn how Armtec Infrastructure succeeded

An integrated CMMS platform with all the right features

Work order management

Preventive maintenance management

Interactive site and floor plans

Parts and materials management

Preventive Maintenance Software features

Internal labor and vendor management

Powerful reporting tools

Equipment and asset management

Mobile maintenance solutions


Creating a preventive maintenance plan in Hippo CMMS is easy

Creating a schedule in Hippo work order software is a simple process, and then modifying and editing your preventive maintenance schedule is easy.
Preventive maintenance tasks can be performed in as few as 3 clicks. Need more details on work orders? No problem!
Once you know when you need your PMs, setting them up in the software is a snap.
And there's lots of room for information that helps technicians close out PMs efficiently, boosting time on wrench.

preventive maintenance software is being used to schedule preventive maintenance work orders

Preventative maintenance work orders scheduled according to calendar (daily, weekly, monthly, seasonally, annually) with advance notifications sent by e-mail.

Preventative maintenance software is been used to create preventative maintenance work orders set to trigger according to specified meter reading

Preventative maintenance work orders set to trigger according to specified meter reading (i.e., run time hours, pounds per sq. inch, mileage, etc.) with advance notifications and reminders sent by e-mail.

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Updating preventive maintenance work orders is simple

When preventive maintenance tasks are set, the assigned technician or vendor can view an upcoming maintenance tasks from the CMMS Calendar Dashboard. Email notifications alert technicians, ensuring nothing gets missed and everyone is prepared.

simple work order form with clear task lists ensuring easy preventative maintenance

Simple work order forms with clear task lists ensure preventive
maintenance is done on time and according to best practices.

Updating and closing preventive maintenance tasks is simple; open work order, enter any required details and mark it completed; it's intuitive and easy to learn. Adjust preventive maintenance procedures and schedules as needed, ensuring long-term upkeep of critical equipment and assets.

Use Hippo's CMMS to associate multiple predictive maintenance schedules for individual pieces of equipment, create work order templates that can be shared across facilities, set a clear task checklist, standardized procedures, job hazard lists, and lock out procedures on work orders as needed. Easily view, manage, and schedule preventative maintenance directly from the Hippo Calendar Dashboard. Enjoy easy access to equipment information such as location, images, O&M manuals, warranty info, model, and serial numbers.

Finding the right software can be overwhelming. Online directories such as Software Advice and Capterra helps thousands of maintenance managers choose the right preventative maintenance software for their business.

What are the benefits of preventive maintenance?

You see improvements in your processes, including higher productivity at lower cost. A CMMS-backed preventive maintenance program delivers a host of benefits, both tangible and intangible, including:

  • Increased up-time, decreased unscheduled downtime
  • Increased compliance to both internal and external standards
  • Decreased risk to assets, equipment, and technicians
  • Decreased reliance on error-prone paper-based systems
  • Improved efficiency across all maintenance workflows
  • Higher morale and overall job satisfaction

Preventive maintenance software solves a lot of problems, including inconsistent communication, failed PM plans, piled-up work orders, unplanned, costly repairs, increased downtime, and lowered productivity

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