Preventative Maintenance Solutions Made Easy

Scheduled maintenance is key to maximizing the longevity of your equipment and assets. Our preventive maintenance management software stores all asset information including ID tags (i.e., model and serial numbers), O&M manuals and warranty information for each piece of equipment for powerful asset upkeep. It also provides flexible scheduling options that can be tailored to the individual needs of your operation.

About Hippo's PM Management Software 

Preventative maintenance (PM) software is one of the most important features that any CMMS can offer an organization. Without a scheduled preventative maintenance program, routine equipment checks often go overlooked in certain areas of a company's operations. This is mainly because attention is usually directed toward more pressing issues. When these relatively small tasks go overlooked for extended periods of time, problems can follow.  Production errors, work injuries, and asset damage can all occur if careful tracking and maintenance aren’t followed.  Unnecessary breakdown in essential equipment is costly both in terms of repairs as well as unanticipated downtime which affect productivity and the bottom line.

From businesses with a few critical assets to large scale operations with multiple sites and to any facility looking to reduce equipment downtime, scheduling routine maintenance inspections or cleanings utilizing maintenance management software are more cost efficient than responding to unforeseen breakdowns. If you’re looking to make your facility as lean and agile as possible, it’s essential that you  implement a preventative maintenance program.  





Hippo CMMS comes equipped with a solid PM software module to ensure the upkeep of your assets and establish a regular preventative maintenance scheduling protocol. To maintain Hippo’s commitment to a user-friendly software experience, we’ve simulated the simple look and feel of standard hard copy work orders in our scheduled work order template. With simple demand work order forms fields, an easy to follow task checklist and triggers based on the schedule you choose, scheduling planned maintenance has never been easier!  Our CMMS software allows users the option of creating work order reports based on a calendar schedule or on meter based readings. This flexible maintenance software system is suitable for all types of equipment and facilities across a variety of industries.

Creating a Preventative Maintenance Work Order

Creating a scheduled in Hippo work order software is a simple process and there is no limit to how often you can modify an existing PM using our easy edit tools. Comprehensive settings such as the frequency with which a preventative maintenance software will trigger, a detailed task checklist, the ability to add a deadline to scheduled projects, reminders and additional information such as contacts, documents and images, allow our maintenance work orders to capture a vast array of work order related data. All details are then automatically channeled to the right people at the right time.





Preventive Maintenace Software Schedule Screenshot

Preventative maintenance work orders scheduled according to calendar (daily, weekly, monthly, seasonally, annually) with advance notifications sent by e-mail. 


Preventative Maintenance Software Meter Reading Screenshot

Prev. maintenance work orders set to trigger according to specified meter reading (i.e., run time hours, pounds per sq. inch, mileage, etc.) with advance notifications and reminders sent by e-mail. 




Modifying a Preventive Maintenance Work Order

After a PM is established, the assigned company employee can view an upcoming planned maintenance task from his or her personalized CMMS Calendar Dashboard. This is helpful to employees when prioritizing projects and planning for important inspections that may span days or even weeks. The process of opening, modifying and closing out a PM when it is triggered works like a demand work order and do not require technicians spending time to learning a new template.

 As time goes on, it is important to analyze the results of a preventative maintenance program and to adjust or improve it as needed.  PM programs can help companies to quickly determine the pieces of equipment that require more time and money than others, leading to adjustments in the PM Procedure/Schedule. Adjustments and improvements to PM programs can be more precisely guided through consultation with and/or suggestions from staff members.

From determining the best time to schedule maintenance activities to ensuring the long term up keep of your critical assets, Hippo’s comprehensive preventive maintenance program has the tools your organization needs to increase its facility’s management efficiency.


Preventive Maintenance Software Tasks Screenshot

Simple work order forms with clear task lists ensuring preventive maintenance is being performed on time and as it should. Free


Tell me more! Learn about Asset and Equipment Management


Key Software Features:

  • PM work orders scheduled on calendar frequency (e.g., daily, weekly, monthly, seasonally, or annually)
  • PM work orders trigger according to meter readings (run-time hours, mileage, PSI, and more)
  • Enable floating options such that work order schedules adjust according to the most recent completion date
  • Set advance notification and reminders for upcoming maintenance
  • Set timeframes for when work should be completed, and e-mail notifications set for past due preventive maintenance
  • Auto-assign work orders to in-house technicians or to outside vendors as needed
  • Associate multiple predictive maintenance schedules for individual pieces of equipment
  • Set a clear task checklist, standardized procedures, job hazard lists, and lock out procedures on work orders as needed
  • View associated parts for equipment as well as current inventory levels
  • Easy access to equipment information such as location, images, O&M manuals, warranty info, model, serial numbers and much more
  • Easily view, manage and schedule preventative maintenance directly from the Hippo Calendar Dashboard
  • Create work order report templates that can be shared across facilities
  • View and manage maintenance work orders through Hippo CMMS’s mobile app for smartphones and tablets