Equipment Maintenance Software

Cuts Downtime and Repair Costs

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Equipment Maintenance Software

Hippo CMMS's equipment maintenance software stores your assets and equipment along with corresponding information including ID tags (i.e., make, model and serial numbers), documents and photos. Hippo's intuitive dashboards enables users to view assets and locate maintenance issues by location, while  powerful reporting tools give deep insights into repair history, equipment downtime, parts used and costs.

Software Advice defines Equipment Software as, "Equipment tracking software is designed to optimize asset performance, ensuring that preventive tasks happens on schedule and that work orders are handled with maximum efficiency."

Asset and Equipment Management Software
Equipment Management Software

Hippo CMMS has designed a simple, easy to use and effective equipment management software that helps companies store, manage, maintain and report on their assets and equipment. Companies without an automated maintenance management software, generally record maintenance data manually with a pencil and paper. Companies utilizing CMMSs have traded in the pencil and paper approach in favor of sophisticated and robust facilities management software systems. Current CMMS software are much more than a virtual filing cabinet because they can analyze the stored data by tracking work orders, quickly generating accurate reports, and instantly determining which assets require preventive maintenance scheduling software. These improvements have led to extended equipment lifespans, improved organization, better time management and labor utilization and ultimately, reduced costs and increased profits.

Apart from its comprehensive work order management tool, Hippo CMMS's primary function is to act as a maintenance database able to house all asset and equipment information in one centralized cloud based location. This feature makes it possible for maintenance and facility managers to have instant access to asset / equipment location, images, serial numbers, manuals, documents, manufacturer and supplier contact information, installation and warranty expiration dates, repair history, upcoming maintenance and much more. Once again, to do this, Hippo replaces your traditional filing cabinet and pen and paper-based methods with one cloud based digital platform. With this system, you can associate (or link) all asset and equipment information to a single unit or model type. This allows system users the ability to quickly refer to relevant information as needed.

Important equipment details accessible from work orders

Most commonly, users can attach asset information such as model image, ID tag (i.e., make, model and serial number), documents, etc. to a work order for a specific unit. This is especially helpful for technicians because they can pull up all relevant asset information directly from the work order. All workers can stay informed on the unit while also saving time by eliminating the need to physically search for the same reference materials


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Additional Equipment Management Software Features


Visual Equipment Mapping with Equipment Maintenance Software

Our equipment maintenance software's flagship product, Hippo's Advanced Dashboard, allows users to interact with their asset and equipment information directly from their interactive floor plans and drawings. Using visual asset mapping, system users can locate critical pieces of equipment in every section and floor of their facility. By clicking on the plotted asset, users can access the equipment detail screen that outlines the equipment’s entire asset record, from images to ID tags and documents to spare parts usage and inventory levels.


 Asset and Equipment Maintenance Software Reporting

Hippo’s equipment management software helps companies monitor equipment performance and then make informed decisions on replacement or continued maintenance for all its assets. Users can easily track and reduce equipment downtime using the intuitive downtime module. By tracking downtime for each unit and across your entire facility (including those with multiple sites), facility managers can closely monitor their equipment’s health and longevity. It also provides one part of an entire equipment life-cycle analysis. Maintenance history reports relay crucial asset and equipment information in real-time and can be emailed to members of your team at any frequency or as needed. System generated reports display a wide range of information including the number of demand and scheduled work orders created for each unit as well as the total repair cost on all serviced equipment over a specified time period. With real-time insight into your assets and equipment management, Hippo's equipment management software provides facility managers the tools they need to make quick and well informed decisions.

Move away from the pencil and paper approach or cumbersome spreadsheets to Hippo’s smart, easy-to-use equipment and asset management system. 

Tell me more!: Learn about Inventory Management from Capterra and Software Advice.

Key Module Features:

  • Manage and track all work orders and inspections (planned or unplanned)
  • Easily report on equipment repair history and open upcoming work orders
  • Track maintenance costs
  • Associate critical parts and check inventory levels
  • Quick access to images, O&M manuals, contacts, warranty info and more
  • Record meter readings (run-time hours, mileage, etc.)
  • Report equipment downtime and record downtime history
  • Transfer equipment from facility to facility within enterprise (for companies with multiple sites) and carry over history
  • View and manage equipment from floor plan images
  • Auto-route work orders to assigned vendors or resource

Equipment maintenance Software


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More Work Order Software Features

  • Simple request portal to quickly submit maintenance issues to department
  • Real-time e-mail notifications on request status updates and scheduling
  • Simple work order management system form with custom fields; due date, resource, company, priority, work category.
  • Automatic push e-mail notifications when orders have been submitted, assigned, updated and closed
  • Various order status and priority settings
  • Easily view and sort work orders by status, type, priority, location, due date and assigned resource from the Standard Dashboard
  • View and manage orders from interactive floor plans from the Advanced Dashboard
  • Work orders can be searched by set criteria, printed off individually or in batches
  • Submit and modify work orders from the field with Hippo CMMS’s mobile app.

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