80% of facility and maintenance professionals use spreadsheets, paper or nothing at all to track their maintenance operations. This leads to unreliable data, reactive maintenance, higher costs, lower productivity, questionable analytics, more errors, and the list goes on.
Using a CMMS comes with many benefits:
Today’s computerized maintenance management space has turned upside down with new technology. Maintenance and facility managers are increasingly shifting from traditional on premise deployments to SaaS browser-based solutions.
With cloud based deployment, computerized maintenance management system updates are delivered within seconds to all customers and customer databases are accessible from any device that is connected to the internet. Security of cloud based or web-based CMMS software has improved greatly. Software companies ensure their customers' data is managed, stored and backed-up in highly secure and well maintained data centers. With increased security, higher reliability and regular data back-ups, there has been a shift from on premise installations to vendor managed cloud based deployments.
An effective CMMS program consists of a variety of features. Common features include:
Work order management
Preventive maintenance management
Facility management and maintenance
Inventory and spare parts management
Interactive dashboards, maps, and site plans
Internal technician labor and vendor management
Reporting tools and KPIs
Equipment maintenance tracking
Maintenance technician and vendor management
Accessible from smart phones and tablets
"Have nothing but positives to say about the Hippo program and Hippo team. The Hippo team made this transition very easy.
Kenny Cribb - Director of HS&E - Rolls Royce
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Have questions about Hippo CMMS or CMMS in general? Let us help you.
Maintenance management software systems first emerged in the early 1970’s, and were used primarily by larger manufacturing plants. With the rapid rise of high powered PCs, the onset of the internet, and most recently, mobile device internet access, organizations and businesses of all sizes and from all industry sectors are keen on implementing a CMMS solution. Today’s competitive economic climate, growing demands within industries as well as systems’ ease of use, efficiency and accessibility are driving businesses to turn to facility management software operations and the way they manage company assets.
CMMS software (Computerized Maintenance Management System) is a highly sophisticated and robust database application that serves to streamline and track all aspects of an organization’s maintenance operations.
CMMS utilizes thousands of data points, which at any given time provide a user with an overview of a facility’s operation or alternatively provide the status of an individual piece of equipment. With operations becoming larger and more complex, the need for a centralized database and access to key information is evergrowing to keep up with industry demands.
CMMS programs assist maintenance managers and workers to perform their day-to-day jobs more effectively by providing real-time data on machine and equipment downtime, inventory levels, upcoming scheduled and preventive maintenance, work order status and more.
The benefits of a CMMS system go well beyond facility and equipment management.
A web based maintenance software lets managers compile information on an organization's maintenance operations, easily refer to historical data and records, and make forecasts and informed decisions about what needs to be done.
Web-based maintenance CMMS systems trigger real-time e-mail alerts when incidents occur. Mobile devices receive notifications instantly resulting in improved response time by technicians and contractors.
Preventive maintenance decreases equipment failure and in turn reduces repair costs. In addition, routine preventive maintenance leads to extended equipment lifecycle.
Maintenance management systems help managers track utilization rates and show variances between estimated labor time and actual time. Most CMMS programs have calendar tools that allow managers to make informed decisions about labor resource allocation and scheduling.
CMMS software makes it possible for maintenance managers to apply “Just-in-Time” principles to inventory supply levels. Computerized maintenance programs have inventory management tools that track parts usage and reorder levels.Ultimately, the end goal of an automated maintenance management system is improved customer satisfaction.
CMMS software was initially used by manufacturers. Today, however, these solutions are being used by organizations, both private and public in a variety of industry sectors. They are being implemented in healthcare facilities, hospitality, educational institutions, municipalities, non-profits, buildings and facilities, and any other organizations where facility and asset management are viewed as a high priority.
On a more micro level, until recently, CMMS systems, were used primarily by maintenance and facility managers, COOs and CFOs, technicians and mechanics. However, maintenance management systems have now become more affordable than ever.. With unlimited user packages, organizations are expanding CMMS users to upper management, the entire maintenance and facilities department and even employees with access.
A CMMS Software is a good strategic investment for businesses of all sizes - small to large. From large manufacturing companies to hospitals, schools and even government organizations like municipalities are taking advantage of CMMS software systems. Their business requirements for maintenance management activities could range from the simple to the complex. This has created a landscape of opportunities for different types of CMMS Software products that today range from the simple to the complex. The simple CMMS are usually SaaS based with an easy-to-use intuitive user interface and minimal features. The complex CMMS could be either SaaS or on-premise systems featuring all the bells and whistles that enterprise level companies need.