Work order management simplified
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An introduction to computerized maintenance management systems (CMMS) and how they help maintenance departments run more smoothlySCHEDULE DEMO
You already know the old methods don't work. Spreadsheets and paper-and-pen systems waste your time and try your patience. Think of how easy it is for human error to slip into the process. You copy and paste into the wrong cell or misplace a piece of paper. Small mistakes quickly get compounded.
A CMMS software makes your job easier. It helps you:
A CMMS software delivers clear, measurable returns on your investment.
A computerized maintenance management system has always been a good idea, but it's getting even better. Modern CMMS software has moved from on-premises deployments to web-based CMMS solutions. Everything is now done through a computer or mobile device securely connected over the Internet. With the software as a service (SaaS) model, providers secure, patch, and update the software for you. They also host your data, but it always remains your property. It's yours to take with you if you ever change providers. All the cost and worry of maintaining the IT infrastructure has been taken off your shoulders.
Does any of this sound familiar?
CMMS software packages differ on features, but most good ones (and this is a partial list) help you:
All accessible from any Internet-connected smartphone or tablet.
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Back in the 1970s when CMMS software was first developed, large manufacturing and processing plants were the only ones using maintenance management software. These on-premises cmms systems were installed and maintained by the companies themselves, and required large upfront investments in IT infrastructure and expensive, specialized training. But as both the cost of computers and the barriers to getting online fell, companies from many different industries, including healthcare, hospitality, education, and non-profit, turned to CMMS software for efficient asset management.
Your project team should include at least one person form each department that will use the system. Use this team approach to help you get better picture of the company's needs and to make a better decision.
To make sure that the solution you choose will be a good fit for your business, create a list of features you are looking for based on your goals and capabilities.
Purchasing a CMMS software system is a huge investment in terms of time, money and resources. There is a wide range of packages offering a variety of features and supports. Pay attention to what vendors are including in their base price.
The decision to purchase a CMMS is a big one and should not be taken lightly. Make a list of the top 3 CMMS vendors and request a demo to see how the software actually works and is it a good fit for your organization.
Making the shift to a CMMS is a long-term commitment, looking toward the future in terms of company growth potential and change is important when making your choice in a system.
A CMMS software has two main parts. With a good one, you see and interact with its intuitive, user-friendly interface. Below that is a sophisticated database application that tracks and streamlines every aspect of your company's maintenance operations.
With cloud-based cmms solutions, even though the provider hosts the data offsite, it's accessible through any Internet-connected computer or mobile device from anywhere, at any time. Hosting just means the provider is babysitting your data, making sure it's backed up and protected. But the data always remains your property. It's yours to take back whenever you want.
CMMS software delivers more than just basic tools for facility and equipment management.
To plan for the future, you need to be able to make sense of the past. CMMS Maintenance software quickly generates customizable reports for data-driven planning and scheduling.
When we say, "Every second counts," we mean, "Every second costs." CMMS systems send out email alerts technicians receive instantly on mobile devices, cutting response times. Everyone is kept in the loop, in real-time.
Raw data is useless without a way to arrange it into digestible chunks. CMMS software lets you make sense of nearly every possible combination of data points, letting you step back and see the big picture. You can generate reports with different data sets, including customizable, industry-specific KPIs.
The historical data in your CMMS helps you build a preventative maintenance schedule. And preventing problems before they occur helps you avoid costly unexpected repairs.
Productivity is not just about avoiding downtime. Maintenance management systems help managers track differences between estimated and actual time on wrench. Departments can then make informed decisions when allocating labor and resources.
Needing a part you don't have in inventory is bad. But so is carrying one you'll never use. Computerized maintenance programs' inventory management tools track parts, with customizable reorder thresholds based on historical usage rates and current lead times."What are the benefits of a CMMS?
In the past, CMMS systems were mainly used by large manufacturers. But now the platforms are being used by a variety of organizations, both public and private, across industries. Healthcare, hospitality, education, non-profit, and any other organization where facility asset management is a high priority.
Until recently, users were primarily maintenance and facility managers, COOs and CFOs, technicians and mechanics. However, thanks to unlimited user packages, organizations now include upper management, the entire maintenance department, and even third-party vendors and suppliers.
Back when they required hefty upfront investments in IT infrastructure and licensing fees, only big manufacturing plants filled with expensive assets were likely to see a return on investment with CMMS software. So, providers designed systems that met the specific needs of that industry. But as technology has evolved, it's become possible for organizations of different sizes and from different industries to see a significant ROI with CMMS. Now, providers design systems that are user-friendly and configurable to meet the needs of their widening customer base, some of which can be explored on directories like Capterra, Software Advice, SelectHub, Gartner and FinancesOnline