Computerized maintenance management system (CMMS) is a system you use over the internet with a web browser. You don’t have to install any CDs, download any software, or worry about upgrades. If you use online banking or a web-based email program like Gmail, Hotmail, or Yahoo Mail then you’ve already used web-based software before. Typically web-based software companies will supply the user with login credentials and a web link to the login page. Enter your login credentials (such as a username and password) and you're in!
Cloud-based software has many important advantages over its installed software counterpart. Read our list below to discover the 5 CMMS software advantages:
1. It's a plug and play system
When you use a CMMS software you don't have to worry about anything technical — you can just do your work. The advantage of using web-based CMMS is that it will handle all system security, up time consistency, backups and upgrades. Basically all the “IT guy” stuff that is time consuming to handle on your own and difficult to figure out. In addition, web-based software reduces your internal IT department's headaches as they don't need to maintain or manage the system.
2. CMMS software is safer
With traditionally installed software, employers and employees save data on their laptops, USB drives, or portable hard drives. It’s not as safe as it sounds. Laptops are stolen, computers are rarely backed up properly, and it’s unlikely everyone’s machines are up to date with the latest security patches and updates. One major CMMS software benefit is that, your data is stored on secure, always-updated, backed-up daily enterprise-class servers in multiple state-of-the-art, highly-secure data centers. For example, Hippo CMMS uses secure Rackspace data storage centers to ensure client info is always secure and available.
A CMMS software uses state-of-the-art servers protected by biometric locks and 24-hour surveillance. The software and its infrastructure are updated regularly with the latest security patches. The network traffic flows behind an enterprise-class firewall to keep your data safe.
3. Everything is together in one place
A key advantage is that all your data is centralized and accessible over the web from any computer at any time. You can’t leave something on the wrong computer since everything is stored in one place on the web. You can get to it from anywhere. Safe, secure, and password protected, of course.
4. You're always mobile
Another example of a cloud based CMMS software, your office is everywhere. At work, at home, a hotel, at a client’s office, even on your mobile phone. Your data is accessible anywhere you have an internet connection. Check out this short video to see how Hippo Mobile can help you manage maintenance better.
5. You're always using the latest and greatest software version
Unlike traditional software that requires you to download and install updates yourself, web-based software products are updated automatically. Whenever you use a CMMS software you’re always using the latest and greatest version that is deployed via the web. In addition to this you don't have to pay for annual software upgrades because it doesn't cost the company anything to deploy it to the user. On the other hand, installed solutions generally have a cost associated to each upgrade, so the company needs to decide if it's worth the investment for each upgrade.
Web based CMMS programs work well for the modern day work environment, appealing to clients who are constantly on the go or working in remote locations.