Asset and Equipment Maintenance Management System

Hippo CMMS stores your assets and equipment along with corresponding information including ID tags (i.e., make, model and serial numbers), documents and photos. The Hippo Advanced Dash lets you view assets and locate maintenance issues by section, while the powerful reporting tool displays its repair history, equipment downtime and tracks all associated costs.

About Asset and Equipment Management

Hippo CMMS has designed a simple, easy to use and effective equipment asset management software that helps companies store, manage, maintain and report on their assets and equipment. Companies without an automated maintenance management system, generally record maintenance data manually with a pencil and paper. Companies utilizing CMMSs have traded in the pencil and paper approach in favor of sophisticated and robust facilities management software systems. Current CMMS systems are much more than a virtual filing cabinet because they can analyze the stored data by tracking work orders, quickly generating accurate reports, and instantly determining which assets require preventive maintenance. These improvements have led to extended equipment lifespans, improved organization, better time management and labor utilization and ultimately, reduced costs and increased profits.

Apart from its comprehensive work order management tool, Hippo’s primary function is to act as a maintenance database able to house all asset and equipment information in one centralized cloud based location. This feature makes it possible for maintenance and facility managers to have instant access to asset / equipment location, images, serial numbers, manuals, documents, manufacturer and supplier contact information, installation and warranty expiration dates, repair history, upcoming maintenance and much more. Once again, to do this, Hippo replaces your traditional filing cabinet and pen and paper-based methods with one cloud based digital platform. With this system, you can associate (or link) all asset and equipment information to a single unit or model type. This allows system users the ability to quickly refer to relevant information as needed.

Accessing Asset and Equipment Management From Work Orders

Most commonly, users can attach asset information such as model image, ID tag (i.e., make, model and serial number), documents, etc. to a work order for a specific unit. This is especially helpful for technicians because they can pull up all relevant asset information directly from the work order. All workers can stay informed on the unit while also saving time by eliminating the need to physically search for the same reference materials.

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Visual Asset and Equipment Mapping

Hippo’s flagship product, Hippo Advanced Dash, allows users to interact with their asset and equipment information directly from their interactive floor plans and drawings. Using visual asset mapping, system users can locate critical pieces of equipment in every section and floor of their facility. By clicking on the plotted asset, users can access the equipment detail screen that outlines the equipment’s entire asset record, from images to ID tags and documents to spare parts usage and inventory levels.

 

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Asset and Equipment Reporting

Hippo’s asset and equipment management system helps companies monitor equipment performance and then make informed decisions on replacement or continued maintenance for all its assets. Users can easily track equipment downtime using the intuitive downtime module. By tracking downtime for each unit and across your entire facility (including those with multiple sites), facility managers can closely monitor their equipment’s health and longevity. It also provides one part of an entire equipment life-cycle analysis. Maintenance history reports relay crucial asset and equipment information in real-time and can be emailed to members of your team at any frequency or as needed. System generated reports display a wide range of information including the number of demand and scheduled work orders created for each unit as well as the total repair cost on all serviced equipment over a specified time period. With real-time insight into your assets and equipment management, Hippo provides facility managers the tools they need to make quick and well informed decisions.

Move away from the pencil and paper approach or cumbersome spreadsheets to Hippo’s smart, easy-to-use equipment and asset management system.

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Key Module Features:

  • Manage and track all work orders and inspections (planned or unplanned)
  • Easily report on equipment repair history and open upcoming work orders
  • Track maintenance costs
  • Associate critical parts and check inventory levels
  • Quick access to images, O&M manuals, contacts, warranty info and more
  • Record meter readings (run-time hours, mileage, etc.)
  • Report equipment downtime and record downtime history
  • Transfer equipment from facility to facility within enterprise (for companies with multiple sites) and carry over history
  • View and manage equipment from floor plan images
  • Auto-route work orders to assigned vendors or resources